Advanced Diploma in Business Management

• Business Finance • Microeconomics • Understanding Marketing Approaches • Operations and Supply Chain Management • Advanced Management Principles • Ethical Business Management • Information Management • Statistical techniques in Business

National Diploma in Logistics

• Logistics • Business Management • Purchasing & Supply Management • Practical Accounting • Commercial Law • Production Planning and Control • Cost & Financial Management • English • End-User Computing: Word, Excel, PowerPoint

Shipping Coordinator

Procurement and Logistics Responsibilities:
• Import and export operations, including extensive knowledge of Incoterms.
• Order creation and processing using Sage.
• Tracking and tracing all orders, managing shipping inquiries.
• Planning and coordinating shipments via various modes of transportation (courier, road freight, sea freight, and occasional air freight).
• Staying updated on country requirements, customs regulations, and international trade markets.
• Managing international imports/exports, arranging pre-inspections, and maintaining shipping schedules.
• Handling forwarder accounts, invoicing, and documentation for efficient freight management.
• Coordinating with stakeholders, clients, and suppliers for effective communication and collaboration.
• Assisting with RMA repairs and addressing insurance queries.
• Handling hazardous commodity shipments while adhering to safety protocols.
• Forecasting to prevent inventory shortages.
• Providing solutions that exceed customer expectations.
• Cultivating and managing supplier relationships with frequent communication.
• Evaluating supplier service, delivery times, and quality.
• Conducting price comparisons and proposing cost-saving initiatives.
• Offering market insights and purchase suggestions.
• Coordinating supplier payments with the Finance Department.
• Managing customer order inquiries and purchasing procedures.
• Sourcing goods, preparing comprehensive pro-forma invoices.
• Maintaining competitive pricing aligned with customer mark-up rates.
• Calculating duties, exchange rates, and Forex cover.
• Organizing complete files for each order.
• Placing orders with suppliers, negotiating prices and terms.
• Providing competitive quotations to clients and securing orders through follow-ups.
• Confirming orders with suppliers via authorized purchase orders.
• Monitoring undelivered goods, arranging returns, and coordinating with the warehouse.
• Inspecting goods upon delivery for correctness.
• Timeous communication to Stakeholders
• Communicating with warehouse staff regarding purchase orders, packaging, storage, and shipping.
• Researching local and foreign suppliers
• Completing the daily Procurement Schedule and reporting on related matters during staff meetings.
• Sourcing/Selecting Suppliers based on their pricing and reputation
• Overseeing the complete order cycle and managing shipment logistics.
• Researching, selecting, and purchasing quality products and materials.

Additional Skills and Knowledge:
• Proven experience in procurement and cost control processes.
• Familiarity with financial coding systems, cost elements, and budget management.
• Excellent communication skills for effective interaction with service providers, platform owners, and vendors.
• Strong organizational abilities, detail-oriented, and accurate in handling financial and procurement data.
• Knowledge of relevant laws, regulations, and policies governing procurement.
• Ability to optimize cost-efficiency while maximizing operational effectiveness.
• Collaboration and negotiation with various Freight forwarders and Couriers.
• Flexibility to work overtime during crucial financial periods.
• Collaborative team player with effective stakeholder liaison.
• Adaptability to changes in procurement processes and embrace continuous improvement initiatives.
• Hazardous & Non-Hazardous Chemical knowledge
• Ensuring compliance with regulations.

Logistics and Sourcing Coordinator

Customer and Supplier Interaction:
• Liaise with import/export customers, suppliers, inspection firms, and shipping entities.
• Build and maintain relationships with new and existing clients through constant communication.
• Ensure timely payment collection and adherence to financial controls.
• Initiate and manage customer accounts.
• Process customer orders and handle inquiries efficiently.
• Address shipment inquiries, schedule changes, and cancellations.

Export Operations:
• Oversee container inspections and loading procedures.
• Ensure compliance with hazardous material restrictions and document handover to suppliers.
• Prepare and submit quotations and export-related documentation.
• Conduct weekly export meetings to review open export orders.
• Maintain master data records and support the EDI process.
• Monitor incomplete delivery status and coordinate with freight providers.
• Supply Chain Management:
• Analyze changing material demand patterns.
• Interface with vendors, assess material quality, and track performance.
• Review and communicate SAP-generated forecasts and discrepancies.
• Monitor materials flow, identify bottlenecks, and suggest improvements.
• Maintain optimal inventory levels without overordering.
• Track production volumes, customer demand patterns, and purchasing trends.
• Prepare cost estimates, performance reports, and risk assessments.
• Negotiate with vendors for cost-effective solutions without compromising quality.

Distribution and Logistics:
• Coordinate urgent deliveries through the distribution network.
• Provide constant feedback to internal and external customers on progress.
• Ensure adequate supply of materials for manufacturing.
• Handle the receipt, processing, and invoicing of credit notes and returns.
• Manage invoice allocations for inbound and outbound freight invoices.
• Ensure compliance with bank and government regulations.

Administrative Duties:
• Perform general administrative tasks, including typing, filing, faxing, and report preparation.
• Ensure accurate and timely submission of various reports.
• Present necessary documents to financial institutions.
• Support management in assessing and mitigating supply-related risks.