Freight Forwarding in Level 4

Business Management

Computer literacy

Matric

Administration (Assisting with quotation)

Record and register each request from clients in a systematic and organized manner.
Ensure all necessary details are captured, such as client information, and request specifics.
• Regularly follow up with clients who have been provided with quotes but haven’t provided feedback or confirmation. Maintain effective communication to address any concerns or queries the clients may have regarding the quotes.
• Collect and compile data related to the administrative tasks and responsibilities. Prepare detailed monthly reports summarizing activities, completed tasks, and any noteworthy information.
• Respond to emails, phone calls, and other forms of communication in a timely and professional manner.
• Assist in scheduling meetings.

Air Freight Import Controller

Managing the end-to-end import process for airfreight shipments, documentation, customs clearance, and delivery, ensuring on-time and compliant arrivals of cargo. • Communicating effectively with clients and problem-solving. • Capable of managing multiple tasks and priorities in a high-pressure environment while adapting to sudden changes and unforeseen challenges.
• Receive pre-alert documents from our overseas office(s). Pre-alert documents include: MAWB, HAWB, Commercial Invoice, Packing List, and Freight Invoice / Debit Note.
• Once I’ve received the pre-alert documents, I would proceed with file registration on our system (Pegasus)
• I would then request for a signed shipping instruction from the client.
• After I’ve received the shipping instruction from the client, I would send all documents that are required for customs clearance to Brokerage. These documents include, MAWB, HAWB, Commercial Invoice, Packing List, Freight Invoice / Debit Note, and shipping instruction.
• While waiting for Bill of Entry from Brokerage I would prepare transport documents (pick-up and delivery documents) on Pegasus.
• After I’ve received Bill of Entry (BOE) from Brokerage I would send documents to transport to pick up the cargo from the airport and deliver it to the final destination (consignee). Documents to transport include EDI release (SARS release), SAD 500, Customs worksheet, pick-up, delivery document, LOA (if it’s a handover), and HAWB. I would also request for a signed pick-up and signed delivery document (proof of delivery)
• After this step I would prepare a draft invoice and send it to the client. When preparing a draft invoice, I would list/insert all the charges pertaining to the shipment on a spread sheet, once done I would insert the Purchase and sell lines (on Pegasus) looking from the spread sheet I’ve prepared earlier and give it to my manager/supervisor for scrutiny.
• My manager/supervisor would give me a final invoice. I would then do an accounting set (Acc-set) as soon as I receive the final invoice from the manager/supervisor and send it to the client, note that I could only send the final invoice and the supporting documents once the payment is received from the client. Documents included in the accounting set are, final invoice, MAWB, Commercial Invoice, Packing List, and the Bill of Entry (BOE)/LOA if it’s handover from another agent.

Sea Freight Export Assistant

• Prepare and review all necessary shipping and export documentation, including bills of lading, invoices, packing lists, certificates of origin, and export permits.
• Ensure compliance with customs regulations and international trade laws to facilitate smooth export processes.
• Coordinate cargo bookings with shipping lines or freight forwarders, selecting the most cost-effective and efficient routes.
• Supervise the loading and securing of cargo in containers to ensure it is properly packed and protected for transportation.
• Registering files on Pegasus

Machine Operator (Reach Truck Driver)

Pick and deliver the correct items quantities of Inventory for customer sales orders and
deliver it to the shipping staging area in an accurate manner.
• Transfer and locate receiving inventory into warehouse locations in an accurate and
timely manner.
• Prepare material movement documentation accurately and in timely manner.
• loading and unloading of trucks daily, moving of stock, maintain compliances to all
health and safety standards.
• pick and deliver the correct items and quantities of inventory and deliver it to the
designated production lines in an accurate and timely manner.