Job Description
Provide exceptional administrative support and reception services to ensure seamless operations and a positive experience for clients, visitors, and colleagues.
Salary: Market Related
Job Requirements:
- 2+ years of administrative experience.
- Excellent communication, organizational, and time management skills.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize.
Key Responsibilities:
Reception Duties:
- Greet visitors, clients, and colleagues with professionalism and courtesy.
- Manage phone calls, messages, and correspondence.
- Monitor and respond to emails in a timely manner.
Administrative Tasks:
- Schedule appointments, meetings, and events.
- Maintain accurate calendars, diaries, and records.
- Prepare and distribute documents, reports, and presentations.
- Manage office supplies, inventory, and equipment.
- Coordinate travel arrangements and accommodations – only if necessary.
Data Entry and Record-Keeping:
- Maintain accurate and up-to-date databases and spreadsheets.
- Enter and retrieve data with precision and efficiency.
- Ensure confidentiality and security of sensitive information.
Communication and Collaboration:
- Provide exceptional customer service via phone, email, and in-person.
- Liaise with colleagues, clients, and external partners.
- Collaborate with teams to achieve organizational goals.
Additional Responsibilities:
- Maintain office cleanliness and organization.
- Assist with special projects and events.
- Develop and implement administrative processes and procedures.
