Full time Offered Salary :

Administrative Receptionist (DBN)

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Job Description

Provide exceptional administrative support and reception services to ensure seamless operations and a positive experience for clients, visitors, and colleagues.

Salary: Market Related

Job Requirements:

  • 2+ years of administrative experience.
  • Excellent communication, organizational, and time management skills.
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
  • Strong attention to detail and accuracy.
  • Ability to multitask and prioritize.

Key Responsibilities:

Reception Duties:

  • Greet visitors, clients, and colleagues with professionalism and courtesy.
  • Manage phone calls, messages, and correspondence.
  • Monitor and respond to emails in a timely manner.

Administrative Tasks:

  • Schedule appointments, meetings, and events.
  • Maintain accurate calendars, diaries, and records.
  • Prepare and distribute documents, reports, and presentations.
  • Manage office supplies, inventory, and equipment.
  • Coordinate travel arrangements and accommodations – only if necessary.

Data Entry and Record-Keeping:

  • Maintain accurate and up-to-date databases and spreadsheets.
  • Enter and retrieve data with precision and efficiency.
  • Ensure confidentiality and security of sensitive information.

Communication and Collaboration:

  • Provide exceptional customer service via phone, email, and in-person.
  • Liaise with colleagues, clients, and external partners.
  • Collaborate with teams to achieve organizational goals.

Additional Responsibilities:

  • Maintain office cleanliness and organization.
  • Assist with special projects and events.
  • Develop and implement administrative processes and procedures.